AFRICAN STUDENT UNION CONSTITUTION
Article I: Name
Section 1: We, the students of Metro State University, University of Colorado at Denver and Community College of Denver have agreed to, and have adopted the present constitution and do hereby establish an organization to be known as the African Students Union hereinafter called the ASU.
Article II: Aims and Purposes
Section 1: The aims and purposes of the ASU is to bring and raise awareness of African culture amongst students, faculty and administrations in Auraria campus, towards this, ASU shall:
1. Promote unity and joint action among the students of ASU
2. Conduct socio-cultural activities that provide a social atmosphere where students, faculty, and residents of Colorado, can celebrate and learn about African culture and traditions, as requested by the African Student body at Auraria Campus.
3. To build relationships with other student organizations, to promote the development of inter-cultural understanding. Through this understanding it will strengthen the unity of the Auraria campus student body.
Section 2: The ASU shall maintain an office at the premises of the Tivoli Student Union Club Hub.
Section 3: The ASU shall be a non-profit, non-political organization and the fundamental purpose of the ASU shall be to encourage and educate individuals with knowledge, and cultural awareness about Africa, so they may contribute individually and collectively toward meeting human needs.
Article III: Members
Section 1: The minimum requirement for being a member of ASU is as follows:
1. Is a student of the tri-institution.
2. Becomse a member of ASU online through orgsync.
3. Follows the constitution.
4. Deals with respect and cooperation within the foundation.
5. Volunteers in a minimum of 1 ASU event per school semester.
6. Plays an active role in ASU by attending all General Body meetings.
Section 2: Any activity or action-taken by any member which is against the constitution or the goodwill of ASU will nullify that person’s membership.
Procedures are as follows:
1. Any member/officer may be impeached for misconduct Article II section 1.
2. The member/officer shall be given a seven day notice and an opportunity to defend themselves.
3. The Faculty Advisor shall preside over the impeachment hearing. After all arguments have been heard, a secret-ballot vote shall be held. If at least two-thirds of the voting members present vote for removal, the officer shall be removed immediately.
Section 3: The rights of a member are as follow:
1. Voting in any election at any time unless a person’s membership has been declined.
2. Questioning the Board of Trustees or the Executive Committee through a written medium, or during a meeting.
3. Has the right to be in any meetings of the Executive Committee and General Body.
4. The right to request a copy of the agenda or/and the minutes of that meeting.
5. Membership is open to all students without regard to race, religion, color, sex, national origin, disability, creed, marital status, or sexual orientation.
Article IV: Office Bearers
Section 1: The elected officers by the members shall be President, Vice-President, Secretary and Treasurer. This comprises the Executive Committee (EC).
Section 2: The responsibilities, duties, and rights of the Executive Committee will be as follows:
1. Creating and organizing community events for members and supporters of ASU.
2. Removal of a person from Executive Committee who does not compromise with the constitution or does not perform his duties. For this purpose at least the votes of two members of the Executive Committee plus the approval of the Board of Trustees is necessary.
3. Members of the Executive Committee may not miss more than three consecutive meetings, unless properly communicated to the Board of Trustees. If missed, they will be removed from the Executive Committee.
4. The Executive Committee must act in integrity and carry themselves responsibly as leaders of ASU.
5. All officers must be currently enrolled students at Metro State University, University of Colorado at Denver or Community College of Denver
6. Elections for the Executive Council will take place in the Fall semester. Officers will serve their positions for one academic year (spring, summer, and fall).
7. Officers shall be elected by majority vote of the votes cast by members of the ASU.
Section 3: The President shall be responsible for:
1. Presiding over all meetings of the Council and serve as Chairperson of the Executive Committee.
2. Coordinate and develop partnerships with other ASU and African organizations in Colorado.
4. Act as the official representative of the Council at other meetings and events.
Section 4: The Vice-President shall be responsible for:
1. Presiding at meetings of the club and the Executive Committee in the absence of the president.
2. Succeed the president if the president were unable to complete their term of office.
3. The Vice-President shall be the Coordinator of Board of Trustees.
4. The renewal of ASU as a registered organization with Auraria campus Student Clubs and Organizations.
Section 5: The Secretary shall be responsible for:
1. Recording and producing minutes of all meetings.
2. Handling the Board of Trustees correspondence.
3. Handling member correspondence about upcoming meetings and events.
4. Meeting with the President to prepare the agenda for meetings.
5. Presiding over the Executive Committee meetings when both the President and the Vice-president are absent.
6. At the beginning of every Executive Committee and General Body meeting presenting the summary from the previous meeting.
Section 6: The Treasurer shall be responsible for:
1. Maintaining thorough and accurate records of all transactions of ASU.
2. Treasurer shall be responsible for systematic up-keep of books and writing disbursements, receipts, banking, reconciliation and showing of increase of funds in statements to be made public.
3. Handle all financial transaction of the ASU (withdrawals, deposits, and payments).
4. Preparing, the annual budget of the ASU for the next fiscal term in consultation with the Executive Committee.
5. Presenting the annual budget for the next fiscal term before the General Body during the spring semester.
5. Presenting before the Executive Committee a quarterly report on the status of the ASU financial affairs, including donations received by the ASU.
Article V: Board of Trustees
Section 1: Election of the Board of Trustees
1. Board of trustees will be elected by the members.
2. The Board of Trustees comprises of three members of ASU.
3. The Board of Trustees will be chosen immediately following the election of the Executive Committee.
4. The Board of Trustees will not be allowed to vote in the elections.
Section 2: The Board of Trustees will be in charge of supervising that the Executive Committee is adhering to the constitution, especially Article II section 1. Their responsibilities and rights are as follow:
1. If any of the decisions or actions of the Executive Committee is in any means against the constitution the following steps are to be taken:
2. Board of Trustees shall request an explanation from the Executive Committee
a. If not satisfied appeal the Executive Committee to change, revise, edit, or renew the decision or actions
b. Following a decision from the Executive Committee the Board of Trustees shall address the members to appeal the matter at a meeting of the General Body.
3. Responsible for acting as the election committee duties include:
a) Overseeing the election
b) Maintaining consistency throughout the election process
c) Upholding the integrity of a fair election.
4. With the approval of the Executive Committee the Board of Trustees maintains the right to terminate individual memberships according to article III sec 1.
5. The Board of Trustees will serve as the voice of the members in correspondence with the Executive Committee.
6. The Board of Trustees in correlation with the Executive committee reserves the right to create special committees to carry out special assignments….such as Africa Night.
Section 3: The decision on each and every matter in the Executive Committee meeting shall be reached in a parliamentary way, with each member of the Executive Committee present in meeting voting on the matter. The members not attending the meeting shall not be able to vote on any issue. All the decisions will be presented to the Board of Trustees.
Article VI: Meetings
Section 1: Meetings shall be conducted as follows:
1. The Executive Committee shall have a regular meeting every fortnight during the academic year.
2. A special meeting may be called by the Executive Committee or by a petition of ten percent of the voting membership.
3. The President or the Executive Committee may call meetings besides the regular weekly meetings whenever the Council considers it necessary.
4. Written or printed notice of an Executive Committee meeting shall be e-mailed to all the members of the ASU at least one week before the date of the meeting and posted in the ASU's office.
5. An emergency Executive Committee meeting may be called at the request of any of the Executive Committee representatives. This meeting is to be held within a week of the request.
6. The presence of three officers of the Executive Committee and two members of the Board of Trustees shall constitute a quorum for a General Body meeting.
7. The presence of three officers of the Executive Committee shall constitute a quorum for an Executive Committee meeting.
Section 2: In the absence of the Executive Committee procedures will follow as such:
1. All Executive Committee officers must announce at least two stand-ins who are authorized by them to vote in the absence of their presence.
2. The stand-ins should be reaffirmed whenever the representative is present. The representative must announce the stand-ins whom they authorize to vote in order of priority to vote on their behalf.
3. If the priority stand-in is not present, then the authorization is passed to the second stand-in.
Section 3: The ASU shall have at least one general body meeting each month throughout the school semesters.
ARTICLE VII: Finances
Section 1: The Executive Committee may accept any contributions in any form, from any source, consistent with the purposes of the ASU.
Section 2: All funds collected for a specific cause shall be used for that cause unless the Permanent Constitution defined in ARTICLE 1 apply a veto upon its terms.
Section 3: Withdrawal of Funds: All withdrawals must be made by the Treasurer or a member authorized by the Executive Committee.
Section 4: Authorization of Expenditures: the Executive Committee should approve all expenditures.
Section 5: The Executive Committee must elect at least 2 members who have basic knowledge and understanding of accounting and audit procedures. The auditors shall audit the ASU accounts bimonthly.
Article VIII: Amendments
Section 1: The following is procedures to be followed in submitting an amendment.
1) A proposal for amendment(s) shall be signed by any member of the ASU.
a) Submitted to the Secretary who shall email the proposal to all the members of the ASU and post the proposal in the ASU’s office, unless denoted for reasons in ARTICLE I.
b) Call an Executive Committee meeting within a week at most following the receipt of the proposed amendment(s).
c) If the amendment(s) meet(s) the requirements of the Permanent Constitution stated in ARTICLE 1, it is amended immediately without being passed for a vote.
d) ARTICLE I is considered part of the constitution and does not need to be amended.
e) If the amendment(s) contradicts the Permanent Constitution declared in ARTICLE I, the amendment is immediately rejected.
Section 2: An affirmative vote by 2/3 of all the members of the ASU present or authorizing someone to vote on their behalf shall be necessary for the adoption of all amendments except those noted in SECTION 1 of this ARTICLE.
Article IX: Elections
Section 1: Procedures and guidelines for elections of the ASU are as follows:
1. Annual election shall be held in the fourth week of fall semesters in order to elect Board of Trustees and officers of the Executive Committee. This creates consistency.
2. The Board of Trustees shall serve for one academic year. (Fall, spring, and summer.)
3. Any Executive Committee will continue its duties until the newly elected Executive Committee assumes charge of the ASU during the fifth week of classes in the Fall semester.
4. The nominees of the elections must reach the Elections Committee a week before any election.
5. The beginning week of elections the Election Committee shall meet with nominees to review, the constitution, and review election procedures.
6. Following this meeting all nominees will be finalized, and the opportunity to run will end.
7. The day of Elections the presence of ASU members will solely be to hear the speeches of the nominees and proceed with voting.
8. The nominees as well as the voters shall be members of ASU.
9. The Election Committee shall pass out ballots in a nonpartisan manner. After which tally up the results and proceed to announce them.